Confidential HR Coordinator (PT) - Shadyside #40 in Pittsburgh, Allegheny County, Pennsylvania

Jobs Pittsburgh, Allegheny County, Pennsylvania

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GIANT EAGLE

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About Us

Who We Are:
Finding a career in a new world of food is closer than you think. Market District is a food destination that is a big part of the Giant Eagle family of stores. At Market District, we celebrate a passion for amazing food and food expertise by combining the best of everyday grocery shopping with foods, ingredients and services rarely found in traditional supermarkets. In 13 locations in southwestern Pennsylvania, Ohio and Indiana, the Market District stores feature teams of chefs and other culinary professionals preparing fresh foods from scratch every day. All of our Team Members, Chefs and other culinary professionals are expertly trained to provide unsurpassed quality and service. And we love FOOD!

Our Market District family has a special heart for Team Members who understand the difference between making a meal and making an adventure. That's a quality we want to help grow, so we take care to match the best candidates to their perfect roles. That simply makes good sense, and we think our Team Members appreciate knowing that we're setting them up for success the moment they walk through our doors. We know you'll deliver exceptional experiences for our guests when we deliver unparalleled experiences for you.

Position Summary

This position will support the administrative functions of Human Resources that directly affect team members in the retail stores.

Job Responsibilities

Process weekly payroll, including pre-close, pay report review, overtime & labor reporting, payroll submission, paycheck adjustments, accumulated hours book, and vacation and holiday tracking to guarantee team members receive accurate pay.
Manage attendance tracking of both tardies and absence incidents of all team members, maintaining documentation of attendance write-ups, proper disposition of medical documents and doctor's excuses to ensure accurate records are retained for the store's reference.
Assist with team member issues, including leaves of absence, payroll discrepancies, contacting the Team Member Relations Specialist with complaints and concerns, coordination of unemployment documentation and witnesses for hearings, and encouraging open lines of communication with the Store Leader, TMRS, and Department Leaders to ensure each team members' needs are met.
Creating and posting requisitions for open positions; Reviewing qualified candidates; Completing phone screens/interviews and coordinating Hiring Manager Interviews; Organize and facilitate Store Orientations, including creating name tags, scheduling new hires for orientation, reviewing policies and procedures, ordering uniforms, completing new hire paperwork, and I-9 verifications; coordinate store hiring needs; follow up on new hire surveys.
Submit status change notifications, data entry transactions, and terminations to Corporate Human Resources to ensure accurate and timely information is obtained and any inconsistencies can be resolved.
Provide administrative support for functions such as tracking training in the system,
organizing the United Way efforts, providing a yearly vacation schedule, and completing all uniform, business card, stationary, Personal Protective Equipment and name badge orders to ensure streamlined efficiency.
Support and assist the Store Leader as requested in areas such as the Safety Committee and yearly drives and fundraising efforts to ensure efficient store operations. Coordinate donations.
Update and post bid letters and management's weekly schedules for team members and the Store Leader so that all team members are kept up-to-date on store opportunities and communications.
Adhere to and understand the Collective Bargaining Agreement (if applicable) to be knowledgeable of vacation and holiday policies and procedures.
Miscellaneous payroll, handling punches, scheduling issues, SmartTrack maintenance.
I-9 certification certification required; follow up on I-9 verifications.
Track birthdays and anniversaries for all team members, as well as lunch coupons and the perfect attendance report, providing a monthly drawing in order to recognize all team members.
Little or no financial or budgetary responsibility Amount of Budgetary Responsibility: \\$0
None

Education and Training Required